HAA VENDOR OPPORTUNITIES
Only Online Applications & Payments Accepted
Please Read Carefully!!!
The payment link will ONLY be sent to the applicants who are selected and accepted applicants will also receive an email indicating the arrival and set up times for the date they are selected.
Participating vendors/exhibitors/artists MUST be the creator of the works exhibited and sold.
GUIDELINES AND GENERAL PROVISIONS
IMPORTANT PRE-REGISTRATION REQUIREMENTS:
- All General Vendors are required to obtain a
current NYS Sales Tax Card, otherwise known as a NYS Certificate of
Authority. There are local offices in Brooklyn and Queens. For
further information or to obtain this form, call NYS Dept. of Tax &
Fin at (518) 457-5342 or online at NYS-OPAL.com or NYSTAX.gov.
Remember that the online registration takes approximately 20 business
days and you must register every three years.
- Harlem Week, Inc. requires that all registered
general vendors provide a copy of their Official Sales Tax Card upon checking
in for set up at every event.
- All Vendors are also required to obtain a Street
Fair Vendor License at NYC-DCA NY Licensing Center at 42 Broadway, 5th Floor,
NY 10004 (212) 487-4104. You will need to bring valid state
identification and your NYS Sales Tax card (see above). The Street Fair
Vendor License costs ten dollars ($10.00) per month and you may pay up to seven
months at one time. For more information, please visit http://www.nyc.gov/consumers.
- All Food Vendors must obtain a Temporary Food
Establishment Permit for this event from NYC DOH at NY Licensing Center at 42
Broadway, 5th Floor, NY 10004 (212) 487-4105 between the hours of 8:30 am -
5:00 pm. You must register for this permit at least five (5) business
days prior to the Harlem Week festival event.
VENDOR/EXHIBITOR/ARTIST UNDERSTANDS AND AGREES:
- That only
the items listed on the application form can be sold at the vendor table;
- That vendor will
bring a 6 foot table & chair(s); optional small lightweight tent or
umbrella (unless otherwise stated);
- That the vendor will check in with HAA or Harlem Week personnel, onsite, the day of the event;
- That all
products must be appropriate for family viewing;
- That reporting
of all taxes is the Vendor’s responsibility;
- That HARLEM
ARTS ALLIANCE cannot honor a vendor's request for a specific location;
- Not to restrict or block aisles or walkways;
to move assigned locations and must conform to booth dimensions and not infringe on
neighboring booth spaces;
sell only from their designated space;
- That signage
must be displayed within designated space only. No other banners will be hung
on the outside of the booths;
- That vendors
are responsible for unloading, removal and clean-up of their own booths and
trash in accordance with the fire and building codes;
- That sharing
space is only permissible if both applicants have provided the appropriate
information dated and signed separate applications and paid space-sharing fee;
to use sound devices that broadcast beyond the perimeter or conflict with
HARLEM ARTS ALLIANCE music or promotions;
- That no
refunds due to bad weather or other occurrence beyond the control of HARLEM
ARTS ALLIANCE including power outages;
arrive at designated set up time on the assigned set-up date and that arriving
more than 15 minutes late for set up may result in forfeiting the space without